The challenges of employing Ukrainians in the Czech Republic include not only the language barrier but also different work habits, expectations of management and specific needs in the area of mental health.
Employing Ukrainians in the Czech Republic 2025?
Legislation on employing Ukrainians in 2025 underwent fundamental changes. Lex Ukraine 7 sets new conditions for the transition from temporary protection to long-term residence, tightens requirements for the economic self-sufficiency of applicants and digitizes most administrative processes. For companies this means the need to monitor the current legislative framework and adapt HR processes to the new requirements.
Digitization of the administration of employing foreigners enables faster processing of employee card applications, automation of compliance and efficient document management.
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The next part will deal with practical steps on how companies can implement these legislative changes into their HR processes.
Transition from temporary protection to long-term residence?
From my own experience at COREDO.jobs I know that the transition from temporary protection to long-term residence is a key milestone for Ukrainian workers. For companies it means greater stability of the workforce, for employees security and the ability to plan their future in the Czech Republic. Conditions include proof of economic activity, an unproblematic residence history and fulfillment of administrative requirements. In projects for pharmaceutical companies we have verified that clear communication and support in handling documents minimize risks and increase the success of the process.
Fast-track employee cards
In recent months we at COREDO.jobs have carried out several case studies in the area of fast-track employee cards. This accelerated process allows companies to fill key positions more quickly, especially in industries with an acute shortage of qualified labor – for example in metalworking or laboratories. The digital tools we implemented shorten administration time by up to 40% and reduce errors in documentation. Company experiences confirm that automation of the HR workflow is essential for scaling recruitment and maintaining competitiveness.
Adaptation of Ukrainian workers in the company – how to do it?
Adaptation of Ukrainian workers in Czech companies begins already before their start. From our projects at COREDO.jobs it follows that the most successful companies are those that systematically prepare the team and the work environment for the arrival of foreign employees.
- Preparing the company and the team: It is recommended to clearly define roles, set expectations and train existing employees in intercultural communication. In metallurgy we introduced workshops on managing cultural differences, which significantly increased team cohesion.
- Mentoring and buddy system: The proven model at COREDO.jobs includes assigning an experienced colleague (a buddy) who helps the new employee handle the first weeks, explains company processes and provides personal support. Psychological adaptation is often neglected, yet mentoring reduces stress and increases the speed of integration.
- Inclusive education and language courses: For Ukrainian workers access to Czech language courses, vocational training and opportunities to develop competencies is essential. In projects for the hospitality industry we verified that the combination of language courses and practical workshops significantly increases productivity and employee satisfaction.
- Managing cultural differences: Intercultural communication is key to preventing conflicts and building respect. I recommend using interactive training, case studies and regular feedback. In an online store we introduced regular team meetings where differences in working styles are openly discussed.
- Support for mental health: At COREDO.jobs we collaborated with non-profit organizations to provide psychological support and wellbeing programs. In the laboratory an anonymous counselling chat and regular consultations with specialists proved effective.
The next part will focus on the specifics of employing Ukrainians in the Czech Republic, including statistical and legislative aspects that affect their labor integration.
Mentoring for Ukrainian employees
Implementation of a mentoring program begins with selecting suitable mentors who understand the company culture and the specifics of Ukrainian labor migration. In projects for banks we set clear rules, regular feedback and measurable goals (for example reducing turnover by 20% during the first year). Experts from COREDO.jobs recommend linking mentoring with a buddy system, which significantly speeds up adaptation and increases the ROI of adaptation programs.
Managing cultural differences and communication between cultures
Practical tipsinclude open communication, respect for differences and regular training. In management projects we have confirmed that intercultural training reduces the number of conflicts and increases team cohesion. It is recommended to use anonymous questionnaires, feedback and case studies from various sectors – for example from the wood-processing industry or a travel agency.
How to measure the success of adaptation programs?
Evaluation of adaptation programs requires clearly defined metrics and KPIs. Proven indicators include:
- Return on investment (ROI) in the adaptation of foreigners: The ratio between the costs of adaptation programs and increased productivity, reduced turnover, or shorter recruitment time.
- Employee retention: Measured as the percentage of Ukrainian workers who remain with the company after the adaptation phase.
- Employee satisfaction: Regular surveys, anonymous questionnaires, and feedback.
- Team performance: Comparison before and after implementing adaptation programs — for example, in accounting we recorded a 15% increase in efficiency.
In projects for construction companies, a combination of digital tools and regular in-person consultations proved effective.
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The transition to the next topic will offer a detailed view of the methodologies and the course of the adaptation processes themselves, including typical challenges and best practices.
Sustainable integration of Ukrainian workers in the Czech Republic
Long-term sustainable integration of refugees requires active involvement of companies in community projects, cooperation with integration centers, and emphasis on corporate responsibility (CSR). In projects for pharmaceutical companies, we supported the creation of a community hub for Ukrainian refugees, which offers language courses, legal advice, and community activities for whole families.
It is recommended to provide support in finding housing, school places for children, and engagement in local communities. In projects for healthcare staff, we found that family support significantly increases satisfaction and long-term worker retention.
Long-term impacts of integrating Ukrainian workers on corporate culture include higher diversity, innovativeness, and the ability to respond to global trends. Conclusions from COREDO.jobs projects confirm that companies investing in adaptation and integration achieve higher productivity, better reputation, and a stronger market position.
Cooperation with non-profit organizations, community projects, and support for mental health create an environment where Ukrainian workers can develop and contribute to the success of the company and society as a whole.
Conclusion of the article
Successful adaptation of Ukrainian workers in a Czech company requires a systematic approach, linking legislative, HR, cultural, and technological solutions. Based on COREDO.jobs’ practice, key steps include clear communication, mentoring, support for education, management of cultural differences, and emphasis on mental health. I recommend actively monitoring legislative changes, using digital tools, and getting involved in community projects. Sustainable integration is not a one-time task but a continuous process that brings long-term benefits for companies and employees.
If you are looking for further inspiration or concrete solutions, experts at COREDO.jobs are ready to share experiences from dozens of successful projects across industries. Adapting Ukrainian workers in Czech companies is a challenge worth mastering professionally and with an emphasis on long-term value for all involved.
